How do I reserve exhibit/consultant center space?
Complete and make a copy of the Application & Contract for exhibit Space in this brochure and mail or fax it to:

Association for Healthcare Philanthropy
313 Park Avenue, Suite 400
Falls Church, VA 22046
Fax: (703) 532-7170

Or go to AHP’s Web site, www.ahp.org and click on the link for Advertise/Exhibit. Next click on the link for AHP International Conference, then the link for registering online. Your booth will be assigned on a first-paid, first-served basis.

How do can I see the exhibit hall floor plan and booth availability?
Go to AHP’s Web site, www.ahp.org and click on the link for Advertise/Exhibit. Next click on the link for AHP International Conference, then the link titled Exhibit Hall Floor Plan.

What is included in the exhibit booth fee?
The booth fee includes all standard pipe and draping, one company ID sign, company listing and exhibitor description in the conference program book, four complementary conference registrations for your exhibitor representatives, one full set of conference meal tickets and the advanced and final conference registration lists.

What is the Consultant Center?
The Consultant Center is a paneled wall lined with acrylic brochure holders and company ID signs (one brochure holder and ID sign per company) where materials/brochures can be displayed. The Consultant Center is located in the exhibit hall. The purpose of the Consultant Center is to provide consultants with a place to display their information and meet with clients without having to maintain a full exhibit booth.

What is included in the Consultant Center fee?
Consultant Center exhibitors receive a company listing and exhibitor description in the conference program book, two complementary conference registrations for your consultant center representatives, one full set of conference meal tickets and the advanced and final conference registration lists.

What is the Consultant Center special rate?
The special reduced rate is for small consulting firms (one – two person shops only.)What is not included in the exhibit booth and Consultant Center fees? All furniture rental, additional carpet rental, shipping and drayage fees, display set-up fees, exhibit rental fees, extra signage, additional representatives (beyond the complementary registrations included with your fee), additional meal tickets, electrical and internet services.

Where is the exhibit space located?
River Exhibition Hall at the Sheraton Chicago Hotel & Towers

Is the exhibit hall carpeted?
Yes, the exhibit hall is carpeted. Additional carpeting can be renting through AHP’s decorator.

What are the exhibit Hours?
Tentative Show Schedule: (hours subject to change without notice)

How do we obtain furniture, labor, drayage service and other equipment and services?
The official exhibitor service contractor is George Fern Company. George Fern will handle all decorating, drayage, furniture rental, etc. You will receive the link to the online exhibitor service kit from Geo Fern in July 2008. If you have any further questions about furniture/labor fees, please contact Geo Fern at (615) 256-0357.

How do we obtain hotel reservations?
The Sheraton Chicago Hotel & Towers is offering AHP conference attendees a special rate of $269 single/$289 double, plus tax. To make reservations, call the hotel at (312) 464-1000 and identify yourself as an Association for Healthcare Philanthropy conference attendee. The rate is available until August 26, 2008. These special rooms may sell out prior to the August 26, 2008 cut-off date, so we encourage you to make your reservation early. Reservations made after August 26, 2008, will be on a space-and-rate-available basis.

What is the hotel contact information?

Sheraton Chicago Hotel & Towers
301 East North Water Street Chicago, IL 60611
Phone: (312) 464-1000
Fax: (312) 464-9140

What is the conference attire?
Dress for all sessions is business casual. Business casual is defined as collared shirts, slacks, and optional sport coats for men; and casual shirts, slacks or dresses for women.

What are the important dates?

• March 3 – Cancellations received after this date will not be issued a refund
• August 26 – Room reservation cutoff date at the Sheraton Chicago Hotel & Towers
• August 29 – Advanced conference registration list (electronic, in excel format only) sent to exhibitors (sent to contact listed on application & contract)
• October 3 – Post-conference electronic attendee list (electronic, in excel format only) sent to exhibitors (sent to contact listed on application & contract)

Who do I contact if I have questions about exhibiting?
You can contact AHP directly by calling (703) 532-6243 and asking for the exhibits department. You can also contact AHP by email at ahp@ahp.org. Our mailing address is:

Association for Healthcare Philanthropy
313 Park Avenue, Suite 400 Falls Church, VA 22046
Phone: (703) 532-6243
Fax: (703) 532-7170
Email: ahp@ahp.org
Web site: www.ahp.org

How can I increase my attendee exposure at the conference?
The answer is advertising! Advertising in the conference program book allows attendees to see your support for the association. The conference program book includes detailed course descriptions, a daily schedules and exhibit hall and consultant center descriptions. Click here for ad rates and sizes. Please see the above web site for the ad reservation deadline.

How can I become a sponsor at AHP’s conference?
By sponsoring at AHP’s 42nd Annual International Conference you can position your company as an industry leader; gain more visibility and recognition at all major events during the conference. For more information on these packages or to customize a package for your organization, please contact AHP’s exhibit department at (703) 532-6243 or email ahp@ahp.org.

How can I support the AHP foundation?
Supporting the AHP Foundation supports health care fundraisers! Gain exposure through giving program opportunities of the AHP Foundation. For more information on supporting educational programs, while enhancing your firm’s exposure, call the AHP Foundation at (703) 532-6243 or visit them at http://www.ahp.org/foundation/index.php.

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