CONTRACT FOR SPACE

The receipt by AHP of your signed contract, accompanied by payment will constitute an application for the right to use space. The exhibit rental charges are as stated on EACH contract.

1. In the event of fire, strikes, or other uncontrollable circumstances, AHP shall have no liability or obligation to make any refund; however, the AHP Board of Directors will make every effort to refund any portion of the exhibit fees not expended or committed.

2. If any exhibitor does not follow the rules and regulations as set by AHP, their contract will be terminated. In the event of default by the exhibitors, as set forth in the previous sentence, the exhibitor shall forfeit the amount paid for space rental regardless of whether or not AHP enters into a further lease of the space involved.

3. AHP reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of AHP, compatible with the general character of AHP and objectives of the exposition.

4. AHP will endeavor to honor choice of space as noted on the contract in the order requested. In the event that preferred space has been assigned, AHP reserves the right to assign alternative space. No exhibitor shall transfer, assign, sell, or barter assigned space without the expressed written permission of AHP.

5. The general rule of the exhibitor floor is: Be a good neighbor. No exhibits will be permitted which interfere with other exhibitors or impede the access to them or impede the free use of the aisle. Booth personnel including demonstrators are required to confine their activities within their booth a space. Apart from the specific display space for which an exhibiting company has contracted with AHP, no part of the regional conferences may be used by any other organization.

CANCELLATION POLICY

All cancellations and/or requests for refunds must be made in writing to AHP. Cancellation made within 45 days of a conference will receive a 75% refund. After 45 days, no refund will be given. The rules require the cooperation of all exhibitors in maintaining due regard to adjoining exhibitors. Specifically:

1. AHP will provide either one six or eight-foot table (see each regional insert for what is provided) and one chair. Displays must fit within the con-fines of your booth space and be placed against the back of the booth so that they do not impede the sight line from one booth to the next.

2. Exhibitors wishing to use props or display items that do not directly pertain to their product or business must have prior approval from AHP. Any special equipment must fit in your booth.

3. All giveaway items must be distributed within the exhibitor’s booth. No balloons may be distributed. Items that cannot be stored in sufficient quantities within this space are not appropriate. The process of distribution, however, must not interfere with the orderly conduct of business by other participants.4. All exhibitors are responsible for informing their personnel and their authorized representatives of the requirements of these rules.

INSTALLATION AND DISMANTLING OF EXHIBITS

EXHIBITORS MAY NOT BEGIN DISMANTLING OR PACKING THEIR MATERIALS UNTIL THE CLOSE OF THE SHOW. Doing so will result in penalties to be deemed appropriate by AHP.

LIABILITY

The exhibitors agree to assume all risks of loss, injury, theft, or damage of any kind or nature whatsoever to any exhibit or component. The exhibitor assumes all liability for damaged property, person or persons arising from accidental or other cause’s incidental movement and operation of the exhibit and hereby releases AHP, its contractors and each individual hotel from any liability whatsoever.

REGULATION ENFORCEMENT

AHP has full power to interpret and enforce all regulations and power to make amendments and/or further regulations that are considered necessary for the proper conduct of the show. Such decisions shall be binding on exhibitors. Failure to comply with these or any other regulations or amendments may be sufficient cause for AHP to require the immediate removal of the exhibit and/or the offending exhibitor.

DISABILITY PROVISIONS

Exhibitors represent and warrant (1) the exhibit will be accessible to the full extent required by law (2) the exhibit will comply with the Americans with Disabilities Act (ADA) and with any regulations implemented by the Act and (3) that it shall indemnify and hold harmless AHP from and against any and all claims and expenses including attorney and litigation expenses that may be incurred by or asserted against AHP on the basis of the exhibitor’s breach of this paragraph or non-compliance with any provisions of ADA.

UNION LABOR AND OTHER CONTRACTS

Exhibitors are required to observe all contracts as well as all rules and regulations in effect between service contractors and the hotels.