May 4-6, 2022 | Vancouver

Call for Proposals

Whether you are a seasoned presenter or are new to the AHP stage, we look forward to hearing your idea for a Convene Canada session.

Thank you for your interest in presenting at Convene Canada. This guide provides the information you need to know to submit a proposed session for the conference.

Whether you are a seasoned presenter or are new to the AHP stage, we appreciate your willingness to contribute an educational session and look forward to reviewing your proposal.

About the Conference

The Association for Healthcare Philanthropy (AHP)’s annual Convene Canada conference is designed by and for the Canadian healthcare philanthropy community. Featuring inspiring keynote speakers, in-depth educational breakout sessions and plenty of networking opportunities, Convene Canada is the place for education specific to your needs as a healthcare fundraiser.  

Proposal Overview

To help make this year's conference the best one yet, AHP is seeking educational proposals that reflect sound adult learning principles and exemplify the best thinking in the field, informed by theory, research and practice.

To deliver effective learning experiences, AHP seeks proposals that include some of the following elements.


  • Reflect innovative, cutting-edge content and evidence-based practice
  • Present a business case with evidence supported by research or data
  • Explore issues important to diverse foundation types and sizes
  • Challenge attendees to think of new solutions in healthcare philanthropy
  • Cover topics around organizational transformation

Instructional Design

  • Stimulate discussion, audience engagement, and outcome-focused design
  • Facilitate knowledge transfer and development of new competencies
  • Use methods that draw out relevant past knowledge and experiences
  • Demonstrate relevance of lessons through real-life case studies


  • Aspiring and emerging leaders through executive-level, seasoned professionals
  • Different types of adult learners

Topic Areas

As you reflect on your proposal, please consider the following topics, which are focus areas for the conference program. While proposals may address more than one area, you must select one as the best fit. Example topics noted are intended to help you develop your session, but we welcome and encourage additional ideas as well.
  • Major, transformational and legacy giving
  • Working with hospital partners (physicians, administrative leaders, and staff)
  • Community giving (annual, online, and special events)
  • Building strong teams
  • Information and its impact (data, research, artificial intelligence)
  • Support services for advancement (stewardship, prospect research, finance, operations)
  • Post-Covid fundraising (digital fundraising, virtual events, remote work, keeping staff engaged and motivated)
  • Diversity, equity, and inclusion (building an inclusive culture and team, attracting diverse talent)

Important Dates

Jan. 28
Submissions due

Early Mar.
Conference invitations extended

By Mar. 18
Presenter agreements signed/executed

Apr. 4
Session materials due

May 4-6
Conference dates

Download the Submission Guide

If you prefer a printable copy of this guide, it's also available as a pdf document.

Click here to see a sample submission form.


Please email with any questions about the submission process or the 2022 conference.

Learning Formats

Adult learners usually prefer to engage in self-directed learning, and that philosophy drives AHP’s approach to conference programming. Learning formats support a range of instructional methods that give attendees more control over setting priorities and choosing the right content, materials, and methods that match their learning styles and objectives.

AHP seeks proposals in the following learning formats:

Education Session: Panel

60 minutes
A discussion with one moderator and up to five panelists presenting perspectives around a specific topic.

Express Talk

20 minutes
A TED-style talk given by one content leader that explores a single idea with practical tips through storytelling.

Education Session: Case Study

60 minutes
A formal presentation usually given by one to three content leaders, highlighting one or more case studies.

Education Session: Seminar

60 minutes
A formal presentation usually given by one to three content leaders, presenting new information, such as a research report, on a specific topic. 

Professional Pathway

AHP’s Professional Pathway educational framework organizes content into three knowledge levels. For learning programs, these levels relate to prerequisite learner knowledge, instructional techniques, and complexity of the learning objectives.


0-3 years

Courses provide broad information, awareness and understanding of a topic with limited or no prior knowledge or experience of the subject required. They transfer new information without substantial prerequisite knowledge to process or use it. This level is appropriate for employees or managers with limited experience of the subject area seeking to learn fundamentals, mid-career managers and directors looking to fill in gaps to solidify their skill set and individuals new to the field before or after a career change.


3-8 years

Courses focus on extensive application, comprehension, and implementation with in-depth material or explanation by the instructor, preparing learners to exhibit a definitive skill. They are highly interactive, including case studies and assessment measures and require the learner to be more engaged, interacting with the material and using the information in practical applications, and therefore require some prerequisite knowledge. This level is appropriate for individuals with some knowledge and experience in the subject area, individuals who are mid-level managers and directors in their fields with an established degree of competence and for those seeking to build on, apply or enhance existing knowledge.


8+ years

Courses focus on high-level creativity, innovation and peer-to-peer knowledge sharing around of highly technical or detailed topics, preparing learners to shape organizational strategy and aid in the growth or progress of industry best practices and innovative ideas. The course material and activities focus on problem identification, analysis and solutions while emphasizing risk-taking, autonomy and opportunities for exploration. Objectives may be to enhance the learner’s ability to lead change, manage high-performing teams, and develop leadership throughout their organizations. This level is appropriate for senior staff, executives and officers with significant knowledge and experience who could be deemed an expert in the field. 

Proposal Process and Selection Criteria

An inclusive methodology that widely solicits content proposals and combines input of peers, volunteer leaders and professional staff is designed to help AHP ensure that the members of the health care philanthropy community have a significant voice in co-creating conference programs. Together we craft an opportunity for all current and future AHP members in health care philanthropy to engage in exceptional formal and informal learning experiences that support career development, increase individual productivity, and help organizations achieve superior results.

Peer Reviewers

Selected through an open call to all members, AHP member volunteers act as peer reviewers, anonymously rating proposals within their area(s) of expertise. Diverse peer input is very important in terms of shaping the look and feel of AHP events. All proposals are evaluated on each of the following five criteria:

  • Ability to inspire action
  • Originality
  • Program design
  • Relevance to healthcare philanthropy
  • Overall quality

Conference Committee

The committee for this year's conference will assist in the final program design. To ensure that program content is timely, relevant, and optimally targeting our attendees’ needs, the advisory committee will select from the submissions received during the Request for Proposals and identify gaps, if any, which staff will address though additional content development strategies. The overall program will result in a diverse array of presenters and topics. We receive many high-quality proposal submissions each year, so please understand that it is a difficult and highly selective process.

AHP Staff

With years of experience in association management and a long history of programming exceptional conferences, selected AHP staff members weigh in with feedback and strike a balance between new and veteran presenters. Staff also help ensure the content lineup is strategically aligned, working to systematically identify and fill gaps where appropriate.

Guidelines for Potential Presenters

  • All proposals must be submitted using the online form, no exceptions. Think quality over quantity. You can submit up to two (2) proposals as the primary contact.
  • Plan your submission in advance. We suggest that you first collect your thoughts for your proposal before going to the online form. Review the sample submission form to prepare your proposal.
  • AHP encourages you to be cautious about how many proposals you are included in as a presenter or panelist. While AHP does not limit presenters to a maximum number of speaking engagements, AHP will give preference (all other factors being equal) to maximizing the number of content leaders to ensure diversity of thought.
  • The primary contact is the person submitting the proposal. AHP will communicate with the primary contact for all communications including notifications and deadlines, who must share information as needed with co-leaders/panelists.
  • All proposed content leaders must be listed. Intentionality is critical in providing a quality learning experience, including the expertise of instructors. Proposed content leaders will be reviewed by the International Conference Committee prior to acceptance.
  • Use clear, error-free language. Session and workshop proposals require clear and concise titles (limit 10 words), persuasive outcomes-focused descriptions in both short (limit 50 words) and long (limit 150 words) versions, and three action-oriented and well-thought-out learning objectives/take-aways that answer the prompt “after this participants will be able to…” AHP retains the right to modify titles and descriptions during copy editing for marketing purposes.
  • Don’t underestimate the importance of instructional flow/design. Adult learning theory suggests that the best learning environments are the ones that are collaborative and utilize a problem-based approach.
  • Avoid all commercial bias. Sessions perceived by participants as commercially biased in content (including use of proprietary tools/models) are unacceptable. Any submission that is not educational in nature, neutral and unbiased, replicable by participants without the author’s assistance, and free of commercial motive/intent will not be accepted. If accepted, those in violation of this policy may forfeit future presenting opportunities.
  • Peer-driven education. Affiliate members of AHP, who represent the for-profit organizations such as consultants and vendors who are active in healthcare philanthropy, are welcome to submit session proposals. However, each affiliate member must have at least one practitioner co-presenter. Failure to follow this policy may affect future presenting opportunities. Note: This policy does not apply to Express Talks.
  • First here, first heard. We seek to create a premiere event for the healthcare philanthropy community, and therefore (other factors being equal) priority is given to proposals that include original content designed exclusively for the AHP International Conference that has not been presented at other AHP or non-AHP philanthropy-related events.
  • All accepted content leaders must adhere to published deadlines. You must be committed and responsive to working with AHP to deliver exceptional service by adhering to deadlines, to include submitting program materials not less than one (1) month prior to the start of the conference for review/approval and inclusion in the conference mobile app and website.
  • All accepted content leaders must observe intellectual property rights. Presenters must ensure that information or images contained in presentation materials shall be factual and not be misleading and will not violate the intellectual property or copyrights of any third party.
  • All accepted presenters must register. Each presenter will register for the conference by the required deadline at a reduced rate and be responsible for all individual travel costs. In the event of exceptions (such as exhibitor personnel or award winners) registration may be handled differently. Presenters who are not taking part in any other part of the conference beyond their presentation must register but are not charged a fee.